Internship regulation of the M2 Data&Knowledge

This document explains the procedure for choosing and validating an internship in the master’s program Data&Knowledge at Paris-Saclay University. This document complements the study regulation of the master’s program.

This document was first written on 2019-03-26, and then updated on 2019-08-07 and 2019-09-24 (in green).

Time frame

The master’s program includes an internship of at least 4 months and at most 6 months. The internship should take place in the second half of the study year. The internship should be completed during that study year. This means that the internship should start at any time after the exams of the first period (around February), and in June the latest, so as to be completed by the 1st of October.

Finding an internship

The internship can take place either in a company or in a research lab, in France or abroad. Students who aim to do a PhD are encouraged to do their internship in a research lab, so that the internship could potentially lead to a PhD.

The student is responsible for finding an internship. The program coordinators (Nicole Bidoit and Fabian Suchanek) will send internship offers via the mailing list. The reference institute (Télécom Paris) usually also organizes internship forums. Students who wish to do an internship in a research lab are also encouraged to contact the lecturers directly to see if internship positions are available.

The Internship Agreement

  1. The student makes sure she/he has a proper internship offer. The offer should be a document that contains at least the company name and address, the location and duration of the internship, the required skills/qualifications of the student, the title of the internship, and at least one paragraph about the expected work. The document should be in English or French (translations provided by the student are OK, if accompanied by the original document).
  2. The student makes sure that the topic of the internship falls broadly into the thematic scope of the master's program, and that the internship will be primarily on a single project (rather than helping out with different small tasks). If in doubt, the student checks with the program coordinators before applying to the internship.
  3. The student applies to the internship, and, when accepted, proceeds with the following steps.
  4. The student fills out the file “STGSACL300” (Stage Master Saclay) in the Synapses system. All tabs should be filled.
  5. The student sends the internship offer (see Point 1) by email to the program coordinators, so that they can approve the topic (it is sufficient if one of them approves).
  6. The host institution of the internship designates an internship advisor, who supervises the student during the internship. This person is typically an employee of the company where the internship takes place, or the researcher with whom the student wants to work in case of a research internship.
  7. The student finds an scientific advisor, i.e., a lecturer of the Data&Knowledge program from Paris-Saclay University, who is different from the advisor of the internship. If the lecturer agrees to be the scientific advisor, the student informs the internship coordinator (currently Marion Turgis) of the choice. This shall happen via an email that includes the name, the email address, the phone number, the professional address, and the institute of the scientific advisor, with the advisor in CC.
  8. The student fills out the internship agreement (a form with the Paris-Saclay logo and the title “CONVENTION DE STAGE”). The “Etablissement d’inscription administrative” is the university in which the student is registered (e.g., Paris-Sud or Télécom Paris). The “Organisme d’accueil” is the host institution. The “Stagiaire” is the student. The “enseignant référent” is the scientific advisor. The “tuteur” is the internship advisor. The program coordinators do not appear in this agreement.
  9. The student prints 6 (in words: six) copies of the internship agreement, and brings them to the internship coordinator (Marion Turgis, Office B650 at Télécom Paris) for signing.

Doing the internship

The student does the internship under the guidance of the internship advisor. The scientific advisor does not intervene, consult, collaborate, or co-organize. She or he mediates in case of disagreement between the student and the internship advisor.

Defending the internship

The internship finishes with a report and an oral defense. Both have to be in English. The internship report has usually 30-60 pages. The student sends the report to the scientific advisor around 1 week before the defense.

The defense consists of a talk by the student of 20 minutes, followed by questions by the advisors. The defense is attended by the scientific advisor and other people if desired. The presence of the internship advisor is desirable. If the internship advisor cannot come, she or he shares feedback about the internship with the scientific advisor. In exceptional cases, the defense can take place via video-conference. The defense should take place not more than 3 weeks before the end of the internship, and not more than 1 month after the end of the internship. The defense has to happen during the current year of study (see the study regulation). The student organizes the defense. The defense takes place at the reference institute (Télécom Paris) or at the institute of the scientific advisor. The scientific advisor will help book a room.

The internship is graded by the scientific advisor in coordination with the internship advisor, by taking into account the quality of the work, the report, and the defense. Following the defense, the scientific advisor fills in the Internship Evaluation form on Synapses (for Télécom Paris lecturers) or sends her/his assessment to the internship coordinator by email. In addition, the internship advisor will be solicited separately for feedback by the internship coordinator.

The internship is validated if the grade of the internship is at least 10/20.